NACE International

  • Part-Time Administrative Assistant

    Category
    Certifications
    Job Locations
    US-
    Type
    Regular Part-Time
  • Overview

    SUMMARY
    Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

    Responsibilities

    ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

    • Type various documents, create reports using spreadsheets, and manage, organize, and update relevant data using database applications.
    • Communicate and provide information by relevant methods internally and externally to assist and enable organizational operations and effective service to connecting groups.
    • Arrange and participate in meetings, conferences, and project team activities and contribute to team effort by accomplishing related results as needed.
    • Approve decisions, requests, expenditure and recommendations on behalf of senior people in their absence, according to agreed guidelines and policies.
    • Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
    • General administrative duties may include answering phones, filing, making travel arrangements, coordinating special projects, process mail, develop and/or coordinate expense reports, maintaining supply inventory, etc. as outlined in the operations manual for this role.
    • May fill in for the office receptionist as needed.

    Qualifications

    QUALIFICATION REQUIREMENTS
    Able to work methodically, accurately, and neatly. Accuracy and attention to detail are essential for this position, good English grammar and spelling skills, along with ability to work well in a team and with diverse types of members. Able to communicate clearly and effectively on the telephone.

     

    EDUCATION and/or EXPERIENCE
    A high school diploma is required, some college preferred. At least three years of work experience in an office environment position is required.

     

    LANGUAGE SKILLS
    Good oral, written, and communication skills are required. Ability to read and interpret general business documents. Good English grammar and spelling skills required. Ability to communicate clearly and effectively on the telephone.

     

    MATHEMATICAL SKILLS
    Must have mastered basic math skills.

     

    REASONING ABILITY
    Ability to interpret a variety of instructions furnished in written, verbal, diagram, or schedule form.

    OTHER SKILLS and ABILITIES
    Must possess a specific level of communication skill both verbal and written. Ability to work in a multi-task environment taking into account various external factors and to communicate efficiently.
    Must be computer literate with knowledge and experience in word processing and spreadsheet softwares. Ability to learn and use association specific software. Familiarity with the internet preferred.

     

    PHYSICAL DEMANDS
    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl.
    The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

     

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